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Research AdministratorLocation: Washington Job Code: 2027 # of openings: 1
Looking to work with internationally minded professionals that share the same sense of purpose and passion of improving the world through education? If so, then the International Baccalaureate (IB) may have the ideal opportunity for you!
We are currently seeking a Research Administrator to provide high-quality administrative support to our Research department based in Bethesda and The Hague. This department focuses on Outcomes research, to examine outcomes of IB programmes for students, teachers and schools, as well as Curriculum research, to help continuously evaluate and improve our educational programmes.
As the Research Administrator, you would manage department finance and procurement processes, overseeing team knowledge management platforms and resources, including SharePoint, the vendor database, department policy and procedures handbook, and project trackers and calendars. You would also support the development and review of research communications materials, such as blogs and social media content, that would have global visibility.
Manages departmental financial systems and requirements, such as invoices, payments and accruals, staying up-to-date with any new financial processes and ensuring the team is informed
Monitors department project budget and spending
Supports IB procurement procedures and oversees administrative aspects of contracts for externally commissioned research projects
Ensures accurate tracking and record keeping for all current and past commissioned research projects
Drafts and sends key communications on behalf of the team, such as requests for proposals and MailBuild campaigns
Responds effectively and in a timely manner to inquiries and requests from Research colleagues, other IB staff, and external stakeholders
Ensures the Research department has access to accurate and well-organized information by overseeing key knowledge management platforms and resources on behalf of the department
Develops and maintains the Research department policies and procedures handbook, accurately documenting all processes undertaken by the team
Oversees team SharePoint sites, archiving RFPs, legal contracts and project documents, and ensuring information is up-to-date
Creates and maintains the research vendor database a curated list of past and present research partners and potential partners
Manages various department resources such as calendars and shared files
Contributes to the successful communication of research findings to external and internal audiences by providing writing and editing support to the Research Communications Manager
Drafts blog posts, social media content and other research communications
Reviews, provides feedback on, and proofs research communications materials
Assists in other research communications and publications processes as needed
Assists in travel and events planning, particularly the planning of the annual Research retreat with domestic travel twice a year
Bachelor s degree in one of the preferred fields: education, psychology, sociology, international studies, or related fields
Minimum 2 years' experience in an administrative position
Previous experience in either an academic or applied research setting strongly preferred
High degree of proficiency with Microsoft applications (Word, Outlook, Excel, PowerPoint, SharePoint) is required
Experience with data analysis and/or data analysis software a plus
Knowledge of research terminology and understanding of research processes
Strong time management and problem-solving skills
Ability to work independently as well as collaboratively in a team environment
Strong written and oral communications skills
Language proficiency in French and/or Spanish a plus
About the IB:
The IB is a leading global not-for-profit educational organization that offers curriculum and assessment to almost 5,000 schools worldwide to children aged 3-19, as well as comprehensive professional development to support schools and educators. Our educational programs encourage students across the world to be active, compassionate, and lifelong learners who understand that other people, with their differences, can also be right.
We are seeking talented individuals who thrive in a global and dynamic environment with amazing benefits and opportunities for career growth and development. This is the place where your ideas are welcome and global perspectives are encouraged. Be a part of an organization that wants to make the world a better place. Apply now!
*The IB is an equal opportunity employer. It provides employment opportunities to employees and applicants for employment without regard to race, color, religion, sex, pregnancy, ethnicity, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic status, or status in any group protected by federal, state, or local laws.*
\"This job is offered on local terms and conditions and is at will.\"
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